What it’s for
- Check every legal obligation before a new tenancy starts or an existing tenancy is reviewed
- Track which certificates are in date and which are approaching expiry
- Ensure all required documents have been served to tenants with proof of service
- Provide a quick overview for landlords managing multiple properties
- Use as the basis for a compliance pack to hand to a new tenant
How to use this in TenancyVault
TenancyVault generates a compliance checklist PDF directly from your live obligations — automatically tailored to your property’s nation. Once you’ve added a property and set its nation, the app applies the correct legal requirements.
- Generate a nation-aware checklist from the property’s compliance tab — pre-filled from your live obligation data
- Set expiry reminders for each certificate directly from the dashboard
- Log “served” proof for documents you’ve handed to tenants
- Generate a compliance pack that includes the checklist plus all relevant certificates
Nation-specific requirements
| Obligation | England | Scotland | Wales | Northern Ireland |
|---|---|---|---|---|
| EICR (5-yearly) | ✓ | ✓ | ✓ | ✓ (NI 2024 Regs) |
| Gas Safety (annual) | ✓ | ✓ | ✓ | ✓ |
| EPC (min. E) | ✓ | ✓ | ✓ | ✓ |
| How to Rent Guide | ✓ | — | — | — |
| Right to Rent check | ✓ | — | — | — |
| PRT Agreement | — | ✓ | — | — |
| Occupation Contract | — | — | ✓ | — |
| Written Statement (28 days) | — | — | — | ✓ |
| Landlord registration | — | ✓ (3-yr) | ✓ Rent Smart Wales (5-yr) | ✓ NIHE (3-yr) |
| Deposit protection | 30 days | — | 30 days | 14 days (TDS NI) |
FAQ
What compliance obligations apply to UK landlords?
All landlords must hold a valid Gas Safety Certificate (annual if gas supply), EICR (every 5 years), and EPC rated E or above. The tenancy document and landlord registration requirements differ by nation — see the table above.
Do I need a new checklist for every tenancy?
Yes. While your certificates may carry over, the compliance position resets at each new tenancy. Confirm every item at the start and retain evidence.
What’s the difference between this checklist and a compliance pack?
This checklist is a working document you complete. A compliance pack is the bundle of signed certificates and evidence you store or share with a tenant. TenancyVault can generate a compliance pack from your stored documents.
Is this checklist legally required?
No — it’s a best-practice document to help you stay organised. The underlying obligations (gas safety, EPC, etc.) are statutory requirements.
How does TenancyVault handle different nations?
Each property in TenancyVault is assigned a nation (England, Scotland, Wales, or Northern Ireland). The app automatically generates the correct obligations for that nation and produces nation-specific compliance PDFs.