Download a blank PDF certificate tracker for England properties. It has twelve property rows and is designed for printing or annotating in a PDF reader. No email or account is required. It is not an Excel spreadsheet and has no formulas or automatic reminders.
Preview of the fields
| Field | What to record |
|---|---|
| Property address | A recognisable property reference |
| Gas safety (CP12) | Confirmed next check due date |
| EICR | Next inspection date from the report |
| EPC | Rating and expiry date |
| Smoke alarms | Last test date |
| Carbon monoxide alarms | Last test date |
| HMO licence | Licence expiry, where required |
The PDF also includes your name, the date updated, a status key, notes and a completion signature. Mark a row as current, approaching its date, missing or not applicable after checking the underlying record.
Check the dates before copying them
For gas safety, an eligible early check can preserve the annual anniversary. For an EICR, the inspector may specify less than five years. Copy the confirmed dates instead of assuming every interval is identical.
Use the gas safety calculator and EICR calculator as planning aids. The gas safety guide explains the England duties. Other nations have different requirements; this tracker is not a UK-wide legal checklist.
Paper tracker or automatic reminders?
| PDF tracker | TenancyVault |
|---|---|
| You enter and review dates manually | Save document dates and review obligation deadlines |
| No alerts | Configured email and in-app expiry alerts |
| No document attachments | Store supported PDFs and images by property |
| Twelve rows, with extra copies as needed | Free includes one property; Solo supports up to five |
TenancyVault’s document-expiry alerts use enabled 60-, 30- and 7-day thresholds. Obligation reminder schedules can differ. Review the dates and notification settings yourself; an upload is not a guarantee of the correct legal deadline.
Create a free account to store your first property’s records, or read how certificate reminders and the document vault work.
Does the PDF certify compliance?
No. It records dates you supply. It does not replace inspections, action on defects, tenant delivery or local licensing checks.