Use this PDF as a covering letter or as wording for an email when supplying a gas safety record. It is not an editable email file or an engineer’s certificate.
Preview
Fill in the sender, tenant, property, inspection date, engineer details, attachments and confirmed next-check date. The separate service record captures delivery and acknowledgement.
When to supply the record
Give existing tenants the record within 28 days of the check. Give new tenants the current record before occupation. For electronic delivery, follow HSE’s guidance on agreement and access.
Keep each gas safety record for at least two years. A CP12 records the check’s findings, including any defects; its existence is not a guarantee that every appliance is safe.
Review the next deadline
An eligible early check can preserve the existing annual anniversary. Confirm the due date against the engineer’s record and history. Read the gas safety guide and use the calculator as a planning aid.
Save the certificate and a PDF or image of delivery evidence in the document vault. Check the recorded expiry and reminder settings. Free includes one property, storage and reminders.